January 2021 Return Information

Key Worker Form


Support and Safety

We know that many students across all the year groups, along with their families, will be concerned about being behind with their learning or will be anxious about returning in January. We are taking every precaution possible to ensure that all on site are as safe as possible. However, for this to happen effectively, we need everyone on site to show social responsibility. We all must follow the rules and safety measures in place to ensure that we look after ourselves and everyone else on site. We know that you will support us in ensuring that your children follow these rules. The overarching aim of our behaviour policy is to promote positive behaviour, to ensure our students grow into safe, respectful and responsible citizens and to allow them to learn in a calm environment.

Be safe, be respectful, be responsible

To support safety for all in the academy, we have put the following in place:

  • A one-way system has been in place throughout the academy for this half term, including designated up and down stairways and specific doors to enter or exit each block. This system will continue in September for all to adhere to for safety and to support the growing population of our academy over time.
  • Markers on the floor in corridors at 2-metre distance to ensure social distancing – this is to support all using the one way system, reminding them of the need to stay apart from others wherever possible.
  • Allocated seat for each student in classrooms, (teachers will decide on the seating plan)
  • Safety posters throughout the academy
  • Increased access to hand washing and sanitiser products both in the academy and outside with external wash stations – all on site must wash their hands whenever possible.
  • Bins available in all rooms for used tissues as good respiratory hygiene is important – catch, bin it, kill it.
  • Assemblies will take place virtually with students in tutor group classrooms not gathered as one year group.
  • There are slightly staggered start and finish times at the start and end of the academy day, this is to reduce the number of students gathering in any one place.
  • To reduce contamination, in classrooms and in the dining room all students must face the same direction when seated.
  • In classrooms, tables have been moved so that all tables face the same direction.
  • In the dining room students will be informed by staff and displays which side of the table to sit. Please ensure that you have topped up your child’s IPay account before September if they need to pay for food at breakfast and dinner unless they are bringing a packed lunch. No food will be supplied at break times until further notice.

Year groups are now in ‘bubbles’, this is to reduce and limit possible transmission between students. Each year group has:

  • An allocated ‘wing’ within the academy and the vast majority of lessons will take place in classrooms within this zone.
  • Year group Tutor Groups, this is a change from the previous setup. A letter explaining this was released previously.
  • An assigned set of toilets which ONLY they must use.
  • A separate entrance and exit gate – students must ONLY use this assigned gate.
  • A separate break and lunchtime (unfortunately we are no longer able to provide any food or drink at breakfast before the school day)

In response to government guidance on maintaining social distancing and avoiding unnecessary large gatherings of our young people, each morning there will be a slightly staggered start to the day to ensure students are on site safely and sensibly and can start each day with hygiene routines. Students should not gather together en-route and should enter straight into the Academy via their designated route, which can be found on the Academy Map.

Please note the Academy will continue to be open for all of our vulnerable students and those children of key workers in ALL year groups.

Year 11

Year 11 ONLY will return to the academy on Monday 11th January, to be on site for 8:20 am. Please ensure your child arrives on time, using the entrance marked on the Academy Map (see below) and make their way to tutor groups.

Years 7, 8, 9 & 10

Year groups 7, 8, 9 & 10 will return to the academy on Monday 18th January following the staggered start times below. Students must arrive on site at the following times and using the entrances marked on the Academy Map below:-

Y7 – 8:00 am Y8 – 8:05 am Y9 – 8:10 am
Y10 – 8:15 am

Live Lessons

A timetable for live lessons will be published each evening on the academy Facebook, Twitter and school website homepage. It is expected that all students were possible are engaging in live lessons with the minimum of 4 hours completed for secondary school students and further time required for any students who are working towards formal qualifications in 2021. All of our students have access to Google Classroom where we have provided a range of resources in both the generic home learning classrooms for each year group and within individualised classrooms that staff have set up for their classes. If students cannot access Google Classroom, please email Mr Maher on a.maher@acklam.outwood.com.

We will also be providing paper based work packs for any students who may have internet access issues whilst not in the academy. If your child requires a work pack please contact the academy.

Risk Assessment

To ensure the safety of all of our staff and students we have produced the risk assessment for reopening school below. This model of assessment follows the full guidance issued by the Department for Education on the 2nd July 2020.






Information relating to NHS Test and Trace: COVID-19 testing for staff and students

You may have heard that testing for those without coronavirus symptoms is beginning across the country using COVID-19 tests known as ‘lateral flow tests’.

Along with the other protective measures we are taking, these tests can help staff and students remain in school safely. Up to one third of people who have coronavirus experience no symptoms. By testing we will help to stop the virus spread and help to keep our school open as safely as possible. The test is voluntary. However, we are participating as a school and I would encourage all students and staff to take part as well.

We will be testing all staff and students who want to participate from week commencing 4 January 2021, extending this as more students return in the following weeks.

A letter explaining this can be found below, alongside this letter, I would encourage you to read this Government instructional leaflet below with more information about the tests themselves. Please can you also read our Testing Privacy Statement below and you might find the Testing Data Protection FAQ below helpful too.

If you are happy for your child to be tested, please:

Fill in the Registration Form below (one for each child) and return to the school office via email to our enquiries

Complete the Word or PDF NHS Test and Trace Consent Form (one for each child) below and return to the school office via email to enquires or print out if needed.

Alternatively, if you do not have access to a printer, or have difficulty completing the forms, you can complete an online version of the Registration Form/Consent Form using a phone, tablet, laptop or PC that was texted to all parents/carers.

Those taking the test will be supervised by trained staff. The lateral flow tests are quick and easy using a swab of your nose and throat. For under-18s, staff can oversee the swab process.

Results take around half an hour from testing and will be shared directly with staff and students participating. Where participants are under-16, parents or legal guardians will also be informed.

The Government has shared information with us from Oxford University and Public Health England, which have indicated the tests are as accurate in identifying a case as a ‘PCR test’ (99.68% specificity). The tests have lower sensitivity but are considered better at picking up cases when a person has higher viral load, hence the need to test frequently. Testing will be offered free of charge.

Please do ensure you complete the Registration Form and the Consent Form below, if you are happy for your child to take a COVID-19 test. Please do this by Noon, Wednesday 6 January 2021 at the latest. If you have any questions, please do also email these to enquiries

What if a student tests positive?

Participating staff and students who test positive will be informed about their results individually. Where participants are under 16, parents or legal guardians will also be notified. Guidance on safe travel and additional precautions will be provided along with test results.

Students will need to take a further ‘PCR test’ (similar to those done in local and regional testing sites) on the same day (or as soon as possible). School will be able to provide these PCR test kits to perform at home or you can go to www.gov.uk/get-coronavirus-test or call 119 to book a follow-up test. If ordering a PCR test yourselves, they should choose to visit a drive-through test site if possible, as it is faster than requesting a home test.

During this time while they wait for the PCR result (via text / email) they will need to self-isolate.

If the PCR test returns a positive result you will have to self-isolate and follow the guidance from NHS Test and Trace.

What happens if the test is negative?

They will be able to stay in school and resume their activities as normal. A student will only be told if they test positive on a ‘lateral flow’ test, so if you do not hear you can assume it was negative. A small number of students may need to repeat the test if the first test was invalid or void for some reason.

What if a close contact at school tests positive?

A close contact of someone in school who has tested positive for COVID-19 will be able to return to school if they agree to be tested once a day for 7 days and the test is negative. If they do not want to take the test, they will need to self-isolate as per the national guidelines. This does not apply to household members or close contacts outside of school who will still need to self-isolate. Further details will be provided at the time, but if you would prefer to self-isolate instead of doing daily testing, you can.

What if my child develops symptoms?

This testing programme at school is for people with no symptoms. If your child develops symptoms at any time (such as a high temperature; a new, continuous cough; or a loss or change to their sense of smell or taste) they must immediately self-isolate, and book a test by calling 119 (England, Wales and Northern Ireland) or 0300 303 2713 (Scotland) or visiting https://www.gov.uk/get-coronavirus-test.

We will support our staff and students throughout, but please contact us if you need this information in any other language or format or if you have any questions. You can call the office on 01642 818200 or email enquiries


Student Uniform and Resources

All students to please ensure they have their bag (large enough for an A4 folder).

Please ensure that new uniform where required is purchased in plenty of time. I know that during this period of time many students may have changed their hair colour and grown accustomed to wearing nails and make-up, therefore, I would like to take this opportunity to remind you of our uniform expectations:

  • Full Academy uniform is expected at all times including uniform for PE.
  • Plain black socks when wearing trousers.
  • Plain black tights (at least 40 denier) when wearing a skirt.
  • Plain black, below the ankle, polishable, sensible school shoes (no canvas / plastic / trainers / boots, etc).
  • No jewellery except a wristwatch. (smart watches which connect to the internet/record media etc are not allowed)
  • Make-up must be very discrete, eyebrows of normal shape and colour, fake eyelashes are not allowed.
  • No nail varnish or false nails, hair must be a natural colour.
  • Chewing gum, fizzy pop (including energy drinks), big bags of sweets and crisps etc are now NOT allowed anywhere on site. We are aiming to be a healthy eating site. Students may wish to bring a refillable water bottle – there are water stations in the dining room where free fresh water can be accessed. Please note that students MUST have a water bottle to be able to use these water dispensers.
  • We are a no mobile phone site, phones are not allowed anywhere on the academy site. If your child chooses to bring in a phone, it must be switched off and in their bag. We are not liable for any breakages or theft.

To be safe for all, it is essential that students also have their own basic equipment (pen, pencil, ruler, rubber, sharpener, glue stick, whiteboard pen etc). We have purchased these items for students, however, students are encouraged to use their own. We do have a limited stock to give once to students – students must look after this equipment and bring it to the academy every day.

We would like to limit students sharing equipment as much as possible. It would be appreciated if your child could bring their own scientific calculator to use in lessons.

I know that some students find it very difficult to be organised in bringing their own planner and equipment to school every day, however, now more than ever it is their social responsibility to do this. Sharing of resources is discouraged.



One thing we can all do to limit the spread of this virus is to keep ourselves as clean as possible. Please wash clothes often, wash your hands with soap whenever possible, use the hand gel in every room, try not to touch other people or items unless necessary. Put all litter in a bin.

It is very important that we adhere to the guidance in protecting both students and staff. To that end, can I ask that from September you:

DO NOT SEND YOUR CHILD IN if they are showing any symptoms including:-

  • Has a new continuous cough or high temperature
  • Has a loss of, or change in, their normal sense of taste or smell.

You must ensure you keep your child at home, self-isolate and get a test. Other members of their household (including siblings) should self-isolate for 14 days from when the symptomatic person first had symptoms. Parents/carers must inform us immediately of the results of a test.

If your child tests negative, if they feel well and no longer have symptoms similar to coronavirus (COVID-19), they can stop self-isolating. If they have another virus, such as a cold or flu, it is still best to avoid contact with other people until they are better. Other members of their household can stop self-isolating.

If your child tests positive, they should follow the ‘stay at home: COVID-19: guidance for households with possible coronavirus infection’ and must continue to self-isolate for at least 7 days from the onset of their symptoms and then return to school only if they do not have symptoms. If they still have a high temperature, they should keep self-isolating until their temperature returns to normal. Other members of their household should continue self-isolating for the full 14 days.

For further clarity please visit the websites below:-



Due to the above staggered starts, it may be that your child needs to catch an earlier bus than usual. I would encourage you to check the bus timetables and ensure journeys are planned in advance. A link to the Stagecoach bus timetables can be found in the button below.

Please be reminded that under current guidance it is mandatory for everyone to wear face coverings when accessing public transport. These will not be provided by school so it is important that you source these yourself before September. There will be stations located within the school grounds where students can safely dispose of or store their face coverings.

Please ensure you remind your child of the importance of social distancing whilst walking to school or when queuing at bus stops. We would encourage students to walk or cycle to school wherever possible.


Breakfast & Lunch

Outwood Academy Acklam is now a cashless school. All students must have an account including those students who are eligible for free school meals. Using the button below, please follow the instructions and register your child.

Students will be able to access breakfast upon entry to the academy in their ‘year group bubbles’. Breakfast items will be available from the time each year group is set to arrive each day, for example, from 8.00am for Y7 students, 8.05am for Y8 students etc…

We will be offering a reduced lunch menu over the first few weeks in September. This is to reduce queuing and ensure all students can access either a cold or hot lunch in a timely fashion. Following current guidance, our dining hall has been restructured to ensure students sit side by side and facing one way only.


Visiting the academy

You are normally welcome to visit the academy at any time, however, due to the strict guidance to minimise visitors to schools whilst we are in this recovery period from COVID-19, may I ask that you only attend school by appointment only. Please contact reception on 01642 818200 to make an appointment or alternatively complete the form below.

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